Bank accounts, balances and transfers
Set up the places your money sits, move money between them, and read an account statement.
5 min read
Money
Record expenses and other income
Rent, fuel and wages on one side, money that did not come from a sale on the other, both filed against a category and an account.
4 min readUpdated
All help articles
Expenses and Other income is a plan feature. If your sidebar does not show it, your plan does not carry it: open Billing and Subscription, then Change plan, and the screen names the plan that includes it. The pricing page compares all four plans.
An expense is money the business has paid out, filed under a category so your reports and your profit figure can account for it. Without them your dashboard profit is revenue minus product cost, which is not profit.
Other income is the mirror image: money in that did not come from a sale, such as a refund from a supplier or the sale of an old fridge.
- Create your categories first. Expense, then Expense categories, and the same under Income.
- Expense, then Add expense.
- Set the Date, the Warehouse, the Expense Category and the Amount.
- Choose the Account it was paid from.
- Attach a document if you have a receipt, and write a Note.
- Save it.
Deleting an expense removes it for good. There is no undo and no record that it was ever there, and the account it was paid from gains the amount back the next time a balance is worked out.
- The dashboard Expense card, for the period you are looking at.
- The dashboard Profit card, which is revenue plus purchase return, minus product cost, minus expense.
- The Summary report and the profit and loss reports.
The expense list totals everything the filters match across every page, rather than only the page in front of you, so the figure at the bottom is the real one.
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